Controller pursuant to the General Data Protection Regulation and other applicable data protection laws within the member states of the European Union is:

 

Wir im Raum GmbH

Schinkestraße 9

12047 Berlin

E-mail: contact@thedarkrooms.de

Website: www.thedarkrooms.de

 

 

Liability Disclaimer

 

1. General Provisions

Participation in the LOST Art Festival is at your own risk. The event takes place on a spacious site with industrial infrastructure and temporary installations. Visitors acknowledge that being present on the premises may involve certain risks.

 

The organizers shall be fully liable for damages resulting from intentional or grossly negligent breaches of duty. In the case of simple negligence, liability shall only arise where essential contractual obligations (so-called cardinal obligations) have been breached, and then only for the foreseeable and typical damage.

 

The organizers are liable for damages to life, body, or health in accordance with statutory provisions.

 

The organizers provide reasonable first aid within their capabilities. Further medical services will not be provided by the organizers. The organizers assume no liability for health complications unless these are caused by intentional or grossly negligent conduct.

 

Visitors are obligated to act cautiously at all times and to avoid recognizable risks on their own responsibility.

 

 

2. Site Conditions and Infrastructure

Visitors acknowledge that the site may contain uneven surfaces, limited lighting, or areas that are difficult to see. This includes, in particular:

 

• Uneven ground, unsecured steps, loose materials, or temporary floor coverings

• Dark, partially or artistically lit rooms

• Stairs, ramps, elevated platforms, industrial facilities

• Wet or muddy outdoor areas due to rain

 

Access is only permitted on designated paths and in areas opened to the public. The site is only partially accessible for individuals with disabilities. Visitors with limited mobility or specific needs are asked to contact the organizer in advance.

 

 

3. Installations and Program Content

The exhibition includes installations involving light, sound, video, mechanical and electronic components, some of which may be interactive or physically immersive.

 

Visitors acknowledge that the following stressors may occur in some installations:

 

• Flashing lights, strobe effects, fog, or sudden loud noises

• Sensory overload, visual or auditory disturbances

• Artificial narrow spaces, darkness, or disorientation

 

Persons with pre-existing conditions such as epilepsy, anxiety disorders, or sensory sensitivity are advised to consult the organizers in advance or avoid certain areas.

 

 

4. Visitor Conduct

Visitors agree to follow all safety instructions, signage, and directions from staff. The following are strictly prohibited:

 

• Leaving designated paths and areas

• Climbing on installations or structural elements

• Deliberate touching, manipulation, or alteration of artworks

• Accessing restricted or marked “No Entry” areas

• Endangering others through behavior, objects, or substances

 

Consumption of alcohol and other intoxicants is at the visitor’s own risk. Individuals who pose a risk to themselves or others may be asked to leave the premises.

 

The organizers reserve the right to immediately eject individuals who violate these rules or endanger others. In such cases, there is no right to a ticket refund. Bag checks will be conducted at the entrance. Entry may be denied if safety concerns arise.

 

 

5. Children and Accompanied Visitors

Children under the age of 12 may only attend the festival if accompanied by an adult. The duty of supervision remains entirely with the parent or guardian. The organizers assume no responsibility for minors or individuals requiring supervision.

 

 

6. Personal Belongings and Wardrobe

The organizers accept no liability for items brought by visitors, including clothing, technical equipment, or valuables, unless damage was caused intentionally or through gross negligence by staff or the organizer.

 

 

7. Third-Party Liability

The organizers are not liable for damages caused by other visitors, external service providers, or artists. Any claims must be made directly against the responsible parties.

 

 

8. Force Majeure and Program Changes

In the event of cancellation, interruption, or changes to the festival program due to force majeure, official orders, or other circumstances beyond the organizers’ control, there is no entitlement to a refund of the ticket price.

 

 

9. Image and Audio Recording

Photographs and video/audio recordings will be made by the organizers or third parties for documentation and promotional purposes. By entering the premises, visitors consent to their possible appearance in such recordings, unless they explicitly object in writing.

 

 

10. Acceptance

By purchasing a ticket and entering the festival grounds, visitors agree to these terms and conditions. This liability disclaimer is part of the general terms and conditions and is also visibly displayed at the entrance.

 

The organizers reserve the right to amend this disclaimer. The version in force on the day of the event shall apply.

 

Privacy Policy

We greatly appreciate your interest in our company. Data protection is of particular importance to the management of Wir im Raum GmbH. Use of the Himmel unter Berlin website is generally possible without the provision of any personal data. However, if a data subject wishes to use special services provided by our company via the website, processing of personal data may become necessary. Where the processing of personal data is required and there is no statutory basis for such processing, we generally obtain the data subject's consent.

The processing of personal data, such as the name, address, email address, or telephone number of a data subject shall always be in line with the General Data Protection Regulation (GDPR) and in accordance with country-specific data protection regulations applicable to LOST Berlin. Through this privacy policy, our company aims to inform the public of the nature, scope, and purpose of the personal data we collect, use, and process. Furthermore, this privacy statement informs data subjects of their rights.

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Wir im Raum GmbH, as the data controller, has implemented numerous technical and organizational measures to ensure the most complete protection of personal data processed through this website. However, internet-based data transmissions may in principle have security gaps, so absolute protection may not be guaranteed. For this reason, every data subject is free to transfer personal data to us via alternative means, e.g., by telephone.

 

1. Definitions

This privacy policy is based on the terms used by the European legislator for the adoption of the GDPR. Our policy is intended to be legible and understandable for the general public, as well as our customers and business partners. To ensure this, we would like to first explain the terminology used.

(Here follows a list of definitions: personal data, data subject, processing, restriction of processing, profiling, pseudonymization, controller, processor, recipient, third party, consent — all will be translated according to GDPR legal standards.)

 

2. Name and Address of the Data Controller

 

Wir im Raum GmbH
Schinkestraße 9
12047 Berlin
Email: wir@wirimraum.de
Website: wirimraum.de

 

3. Collection of General Data and Information

The website of The Dark Rooms collects a series of general data and information when a data subject or automated system accesses the website. These general data and information are stored in the server log files. (Browser types and versions, operating system, referrer URL, date/time, IP address, etc.)

Wir im Raum GmbH does not draw any conclusions about the data subject. The information is required to (1) correctly deliver the content, (2) optimize the website and its advertising, (3) ensure system security, (4) provide information necessary for law enforcement in the event of a cyber attack.

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4. Registration on our Website

Data subjects may register on our website with personal data. Which data are transmitted is determined by the input fields. These data are collected and stored exclusively for internal use and own purposes. The IP address, date, and time of registration are also stored for security reasons.

Registered persons may modify or delete their data at any time. Data will only be disclosed to third parties if required by law or for prosecution.

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5. Contact Possibility via the Website

The website of The Dark Rooms contains information that enables quick electronic contact with our company. If a data subject contacts us via email or contact form, the transmitted data will be stored automatically. No disclosure to third parties takes place.

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6. Routine Deletion and Blocking of Personal Data

The controller processes and stores personal data only for the period necessary to achieve the purpose of storage, or as required by European laws or regulations. After expiry of the storage purpose or legal retention period, the personal data are routinely blocked or deleted.

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7. Rights of the Data Subject

Data subjects have the following rights under the GDPR:

• Right of confirmation

• Right of access

• Right to rectification

• Right to erasure ("right to be forgotten")

• Right to restriction of processing

• Right to data portability

• Right to object

• Rights related to automated decision making and profiling

• Right to withdraw consent

(Each right is then described in GDPR-consistent legal English.)

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8. Use of Facebook

(This section includes reference to the Facebook plugin, data transmission to Facebook servers, user rights and opt-out options, and links to Facebook's privacy policy.)

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9. Use of Google Analytics (with Anonymization Function)

(Google Analytics usage including anonymized IP, purpose of tracking, cookie usage, and opt-out mechanisms are described in line with legal expectations.)

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10. Use of Instagram

(Description of Instagram components on the site, data tracking when logged in, and opt-out options.)

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11. Use of YouTube

(Explains how embedded YouTube videos collect user data, what is stored, and how to disable tracking.)

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12. Legal Basis for Processing

Processing is based on Art. 6 GDPR depending on purpose: consent (a), contract (b), legal obligation (c), vital interest (d), legitimate interest (f).

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13. Legitimate Interests Pursued by the Controller or a Third Party

Where processing is based on Art. 6(1)(f) GDPR, our legitimate interest is to carry out our business in favor of the well-being of all employees and shareholders.

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14. Storage Period

The criterion used to determine the period of storage of personal data is the respective statutory retention period. After expiration, data will be routinely deleted if no longer necessary.

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15. Provision of Personal Data as Statutory or Contractual Requirement

The provision of personal data may be required by law or contract. Failure to provide data may result in inability to conclude a contract.

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16. Existence of Automated Decision-Making

As a responsible company, we do not use automatic decision-making or profiling.

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This privacy policy was generated based on the template provided by the DGD Deutsche Gesellschaft für Datenschutz GmbH in cooperation with attorney Christian Solmecke.